Office Admin Executive

We are seeking a proactive and experienced Office Admin Executive to manage daily office operations, front desk responsibilities, travel coordination, and employee engagement. You will play a key role in ensuring a professional, organized, and welcoming workplace environment, while supporting various administrative functions and internal teams.

Front Office & Visitor Management

• Greet and manage all visitors, ensuring proper documentation and hospitality.
• Maintain accurate records of visitors, employee movement logs, material registers, and courier dispatch/receipts.
• Handle front desk inquiries, calls, and general reception duties.

Utility & Facility Management

• Supervise housekeeping staff and ensure hygiene standards across the premises.
• Manage office pantry and ensure stock of essential supplies including beverages, stationery, and hygiene /medical products.
• Oversee maintenance of office assets (ACs, printers, coffee machines, etc.) and coordinate with service vendors.
• Act as the point of contact between designated vendors.
• Manage access cards, facility issues, parking allocation, and general building-related support.
• Maintain relationships with office vendors and oversee contracts, renewals, and service quality.

Travel Desk Management

• Coordinate domestic and international travel including bookings, visas, accommodations, and itineraries.
• Internal cab/taxi arrangements for leadership when required
• Maintain travel records, manage travel budgets, and process approvals and reimbursements.
• Assist senior leadership with last-minute changes or high-priority travel needs.

Administrative Operations

• Maintain and reconcile petty cash and administrative expense records.
• Manage office inventory and procure supplies efficiently, keeping track of usage and consumption.
• Maintain digital admin records and improve internal processes using tools like Google Sheets or Forms.

Reporting & Compliance

• Assist in preparing monthly administrative expense reports and support budgeting for office operations.
• Ensure workplace compliance with safety, cleanliness, and facility standards.
• Support internal audits and documentation needs related to administration.

• Graduate / Diploma in any discipline.
• 3–5 years of experience in office administration, facilities, or admin support roles.
• Excellent communication and interpersonal skills; confident dealing with internal and external stakeholders.
• Strong multitasking and organizational abilities.
• Proficiency in MS Office Suite, Google Workspace (Docs, Sheets, Forms), and digital admin tools.
• Detail-oriented, proactive, and able to manage operations independently.
• Experience handling vendors, events, or facility coordination is a plus.